VENDOR 1099 SERVICES

Media Services is offering printing and IRS eFiling services for your third-party vendor 1099s within MediaWeb for the tax year. If you are interested, please submit your Letter of Intent (linked below) to the Media Services support team via email at mediaweb@mediaservices.com. The deadline to reserve your spot for these services is December 13th.

Let’s get you ready

Not every MediaWeb user has access to the 1099 module; if others will be helping with 1099s, please send (or have your approver send) an access request today to mediaweb@mediaservices.com to enable their access to the 1099 module.
If you will not be using our services for your vendor 1099s, please note these important instructions to ensure a smooth tax season.

Important Deadlines

Dec 13: Last day to indicate to Cast & Crew that you intend to use our 1099 services for this tax year.  

Jan 10: Last day to submit 1099 files and/or eFile summary files, to avoid Rush fees. Files received after this date will be subject to rush fees.  

Jan 17: Last day to submit 1099 files and/or eFile summary files. After this date, files may be rejected and not processed by Cast & Crew.

Jan 19 - 26: Cast & Crew will ship printed 1099s to you via FedEx next-business-day delivery during this week with empty envelopes for each printed form.

Jan 31: IRS deadline for 1099s to be mailed to their recipients; this is the responsibility of the production.

Apr 1: All Cast & Crew 1099 services end; any file changes or reprinting after this date will be the responsibility of the client. Our regular support team will be available to provide guidance and training references for clients to self-service those tasks after this date.

Important details about our services

Our agents can’t give tax advice, comment on IRS rules, change your data, or create tax documents. Please refer to our MediaWeb Help Center for help with those tasks
Send your files early because the IRS often rejects eFiles and you’ll need to fix any errors and resubmit in time. Late resubmitted eFiles may incur fines which Cast & Crew is not liable for
Cast & Crew prints and ships forms and blank envelopes to the address you specify and it’s the production’s responsibility to mail them to recipients
To change the address we’ll ship the forms to, notify us at least 2 days in advance (mediaweb@mediaservices.com) otherwise delays may cause you to miss IRS deadlines

Services fees and terms

Per eFile uploaded to the IRS FIRE system: $300

Each separate eFile document is subject to a separate eFile fee, but each one receives 1 free resubmission if needed
Additional resubmissions to the IRS after the first resubmission are $250 per occurrence, per eFile

Per form printed: $10 (includes Copy C, Copy B, and envelopes for each)

Any changes or reprinting requests received after January 17th won’t be completed in time for the January 31st IRS deadline, and will be addressed on a first-come, first-served basis

Reprocessing fee: $150

After January 17th, any changes or reprinting requests incur a reprocessing fee of $150 + the applicable printing fee and shipping charges, regardless of the number of reprints requested
To avoid reprocessing fees, consult the 1099 Guide for self-printing
Cast & Crew’s services for the tax year conclude on April 1st and any changes or reprinting after that day will be the responsibility of the client. Our support team will remain available to provide guidance and training references for clients to self-service those tasks throughout the year

Incomplete Data Fee: $100

This fee applies if files are unable to be properly uploaded due to incomplete data, inaccurate info, or client errors
Cast & Crew doesn’t review your pdf files for accuracy
See the 1099 Guide for specific instructions on preparing your data and avoiding incomplete data fees
The client is responsible for correcting any errors or missing data to enable printing and/or eFiling
Corrected batch IDs must be sent to Cast & Crew prior to the submission deadline of January 10th, otherwise Rush fees will apply
Regardless of when initial batches were received, no submissions can be accepted after January 17th and printing and/or IRS filing will then be the responsibility of the client

Rush Fees

Any printing or eFile request received after submission deadline of January 10th at 6pm PST, regardless of circumstance, will be subject to a Rush fee of +50% added to all fees listed
Services are not available from Cast & Crew if all information is not received by January 17th at 6pm PST

VENDOR 1099 SERVICES

Let’s get you ready

Important Deadlines

Important details about our services

Services fees and terms

Important Documents

Have questions? We can help